Energy
Modularizing Mega‑Project Scheduling for a Global Petrochemical Leader
Primary Area
Organizational Project Management (OPM)
Service Area
Project Management Optimization
Products Used
Project Online
Roles Impacted
Project Managers, Project Coordinators
Impact Highlight
30 % reduction in schedule development time
Opportunity
A Fortune 50 petrochemical company relied on manually collating field data before planners could generate multi‑million‑line construction schedules. Leaders saw an opportunity to modularize the workload with automated, checkpoint‑based validation to accelerate execution without compromising safety or compliance.
A variety of Excel templates from 34 sites manually merged by project coordinators.
12‑day average lag from field update to master schedule publication.
High coordinator workload and inconsistent validation criteria.
Limited transparency for contractors and executives.
Solution
Our team deployed a blended team to redesign people, process, and technology in line with the company’s vision. The core solution combined Microsoft Power Platform, Project Online, and Azure‑based integrations to deliver a secure, modular scheduling hub while migrating data from isolated applications.
People: Upskilled coordinators through role‑based training and change‑management sprints.
Process: Introduced stage‑gate data validation with automated notifications.
Technology: Power Apps for data capture, Power Automate for validation rules, Project Online as the scheduling engine, Azure Functions for imports, and Power BI for analytics.
Migration: Transitioned active schedules into Project Online.
Governance: Azure AD Conditional Access and Purview labeling safeguard proprietary data and meet SOC 2 controls.
Impact
All 34 construction teams now update progress in real time through mobile and web forms synched to Project Online. Cycle time per project has dropped by 30 % and redundant approval steps were cut in half, directly accelerating project delivery.
30 % reduction in schedule development time.
50 % fewer approval handoffs.
Increased data‑quality compliance at stage‑gate checkpoints.
Multiple hours per coordinator per week freed for risk analysis.
Power BI dashboards adopted by leaders for one‑click portfolio insights.